Freelancer Invoice Guide - Complete Tutorial

Running a freelance business means handling all invoicing yourself. Here's everything you need to know to invoice correctly and get paid on time.

Before You Start Invoicing

1. Register Your Business

Depending on your country, you may need to register as a sole proprietor or self-employed before you can invoice clients.

2. Understand Tax Requirements

Know whether you need to charge VAT/sales tax and what rates apply to your services.

3. Set Up a Business Bank Account

Keep your business finances separate from personal accounts for easier bookkeeping.

What Should Your Invoice Include?

A freelancer's invoice should contain:

• Your name and business registration number
• Client's name and address
• Unique invoice number
• Date of issue
• Due date (typically 14-30 days)
• Description of work completed
• Amount excluding and including tax
• Tax rate and amount (if applicable)
• Bank details for payment

Tips for Freelancers

Invoice Regularly

Don't wait until the end of a large project. Invoice monthly or after completing milestones.

Have Clear Agreements

Before starting work, ensure you agree on:

• Hourly rate or fixed price
• Payment terms
• What's included in the price
• Additional costs

Follow Up on Unpaid Invoices

Send a reminder a few days after the due date. Have procedures for dealing with persistent non-payment.

Create Invoices Easily

With Fakturagenerator.com, freelancers can easily create professional invoices. It's free, requires no registration, and takes just a few minutes.

As a freelancer, your time is valuable. Use a tool that lets you focus on what you do best.