How to Create a Professional Invoice
A professional invoice is more than just a payment request. It is an important business document that represents your company and helps ensure you get paid on time.
What Should an Invoice Include?
According to standard business practices and tax regulations, an invoice should contain the following elements:
- Invoice number - A unique number for each invoice
- Invoice date - The date the invoice was issued
- Due date - When payment should be received
- Seller's information - Name, address, and business registration number
- Buyer's information - Customer name and address
- Description of goods/services - What was delivered
- Amounts - Unit price and total amount
- VAT information - If applicable
- Payment details - Bank account and payment reference number
Tips for Professional Invoices
1. Use a Consistent Design
Your invoices should have a uniform appearance that matches your company's visual identity. Include your logo and use the same colours as on your website and other marketing materials.
2. Be Clear and Specific
The more detailed your description of goods and services, the fewer questions your customer will have. This reduces the risk of delayed payments.
3. Set Reasonable Payment Terms
Standard payment terms vary by country - 14 days is common in Norway, 30 days in Sweden and Denmark, and 30 days is typical internationally. Consider what works best for your industry and your clients.
4. Follow Up on Unpaid Invoices
Have a system in place for following up on invoices that have not been paid by the due date. A friendly reminder a few days after the deadline is often enough.
Use Fakturagenerator.com for Professional Invoices
With Fakturagenerator.com, you can easily create professional invoices that contain all the required information. Choose from multiple templates, customise the colours, and export to PDF in seconds.
A well-crafted invoice is an investment in your company's professionalism and cash flow.
Start by creating your first invoice today - it is completely free and requires no registration.